AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we’re the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain — and we’re looking for talented people who want to help.

You’ll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You’ll collaborate with people across AWS to help us deliver the highest standards for safety and security while providing seemingly infinite capacity at the lowest possible cost for our customers. And you’ll experience an inclusive culture that welcomes bold ideas and empowers you to own them to completion.

The APJC Data Center Planning and Delivery organization is looking for an experienced Senior Executive Assistant to support three executives, based in different countries. The successful candidate will work closely with these executives, their teams, and other administrative professionals across the globe.

This exciting role requires superior attention to detail, ability to meet tight deadlines, great organizational skills, and ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders both at and outside Amazon is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without knowing the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. Responsibilities for this position include the ability to build strategic proactive business partnerships, be a best practice leader in the organization, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively. You must work effectively within a team environment, build positive working relationships, maintain a comprehensive awareness of the organization, and become the “go-to” person for support activities both locally and globally.

Key job responsibilities
Key job responsibilities

- Support multiple C-level executives across the APJC region
- Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
- Manage complex calendars and scheduling requirements across global time zones, while maintaining diplomacy and discretion.
- Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
- Organize, execute, and assist with team activities such as staff meeting agendas, on-sites/off-sites, team social events, supply ordering, and cyclical events such as annual planning sessions and performance reviews.
- Arrange travel for executives, both domestic and international; create detailed travel itineraries, including smooth transitions between time zones; coordinate with in-house travel agents and manage international travel processes, including visas.
- Manage and submit expense reports in a timely fashion.
- Own large event planning, including managing group logistics, space planning, and coordinating venues, catering, etc.
- Act as a liaison for your executive’s direct reports and be the single threaded owner of team events and meetings.
- Understand business priorities and identify process improvements to create efficiency and scale for the business.
- Have fun at work and help others to do the same.

Basic qualifications

- 10+ years of executive assistant experience
- Experience with C-level executive calendar management
- Experience with domestic or international travel coordination
- Experience working with large global teams
- Experience with Microsoft Office products and applications

Preferred qualifications

- Experience effectively managing a substantial and time-sensitive workload
- Experience working in a matrixed organization

Acknowledgement of country:
In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.

IDE statement:
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Executive Assistant, Data Center Planning and Delivery