Overview

Kimley-Horn is looking for an Administrative Assistant to join our team in Phoenix, Arizona (AZ)! This is not a remote position.

Responsibilities

Administrative Support: Assist with calendar management, meeting scheduling, expense reporting, invoice processing, individual and group travel arrangements, and other administrative tasks 
Vendor Program Administration: Invoicing, monthly expenditure submissions, new user management, and general account updates and maintenance
Help Desk communication: facilitate daily communication, coordinate responses, escalate/resolve issues associated with general AMEX and travel questions
Data Tracking: Generate reports for events, travel, and vendor spend
Backup Coverage: Provide aid to support general team administrative duties
Team Support: Ordering supplies, outreach to vendors, organizing records
Other Duties: Perform ad hoc tasks as requested 
Assist with producing plans, project manuals, and reports

Qualifications

Minimum of 2 years of relevant administrative experience
Ability to work in a fast-paced environment with a proficiency in managing and balancing multiple tasks/priorities with a high sense of urgency 
Exceptional organizational skills and attention to detail
Quick learner with the ability to adapt and interest in learning new tasks  
Proficient knowledge of office software such as Concur Expense, Excel, OneNote, and Outlook 
Excellent interpersonal and communication (verbal/written) skills 
Positive attitude with a client-focused approach 
Dedicated team player, eager to collaborate effectively with colleagues
Highly responsive self-starter with a readiness to provide prompt and efficient assistance

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Administrative Coordinator - Vendor Management