Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)
Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica

About This Opportunity

We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication.

This is not a passive assistant role.

You’ll be deeply involved in:

Marketing execution
Social media coordination
CRM management
Content operations
Lead follow-up
Day-to-day operational support

If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit.

What You’ll Own

Executive & Operational Support

Manage calendars, scheduling, and executive coordination
Support day-to-day operational workflows and project tracking
Handle inbox management and prioritize urgent communication
Maintain organized files, SOPs, and internal documentation
Ensure nothing falls through the cracks across ongoing projects

Social Media & Content Execution

Create, schedule, and publish content across:

LinkedIn
Facebook
Instagram
Online communities

Manage:

Comments
DMs
Community engagement
Audience interaction

Track engagement performance and content consistency
Help repurpose content into short-form assets and promotional materials

GoHighLevel CRM & Marketing Automation

Build and manage workflows inside GoHighLevel
Set up:

Automations
Follow-up sequences
Email campaigns
Lead nurturing systems

Maintain CRM hygiene and organized pipeline tracking
Ensure all lead communication and follow-ups happen on time

Video Editing & Creative Support

Edit short-form videos for:

Social media
Marketing campaigns
Community engagement

Create graphics and branded assets using:

Canva
Veed
OpusClips
Similar tools

Maintain consistent visual branding across platforms

Research & Lead Generation Support

Conduct research to build:

Ideal Client Profiles (ICPs)
Prospect lists
Lead databases

Organize findings into structured spreadsheets and CRM systems
Support outreach and marketing initiatives with clean data

Website & Technical Coordination

Support light website updates and landing page changes
Assist with:

Advertising campaign setup
Technical integrations
Platform troubleshooting

Coordinate across tools and systems to keep operations running smoothly

Required Experience & Skills

Experience in:

Executive Assistant
Marketing Coordinator
Operations Support
Virtual Assistant
Digital Operations roles

Experience supporting:

Founders
Coaches
Startups
Entrepreneurial businesses

Strong proficiency with:

Google Workspace
Google Calendar
Google Drive
Google Sheets

Hands-on experience with:

GoHighLevel
CRM systems
Marketing automations

Experience with:

Canva
Veed
OpusClips
Short-form content tools

Strong understanding of:

LinkedIn
Facebook
Instagram management

Excellent written English communication skills
Highly organized with strong multitasking abilities
Ability to work independently with minimal supervision

Nice-to-Have Experience

Experience inside:

Coaching businesses
Agencies
Creator businesses
Consulting companies

Familiarity with:

Email marketing
Landing pages
Paid ads support
Community management

Experience using:

Slack
Notion
Airtable
ClickUp
HubSpot

What Makes You a Great Fit

You’re highly proactive and execution-oriented
You naturally create structure and organization
You communicate clearly and professionally
You move quickly without sacrificing detail
You enjoy fast-paced startup environments
You take ownership and follow through consistently
You’re comfortable balancing marketing, admin, and operational tasks

What a Typical Day Looks Like

Manage calendars, inboxes, and operational priorities
Schedule and publish social media content
Respond to DMs and community engagement
Build and optimize GoHighLevel workflows
Edit short-form content and create marketing assets
Update CRM pipelines and track leads
Support client or program onboarding coordination
Conduct lead generation and market research
Assist leadership with operational execution and project coordination

In short:
You are the operational engine behind marketing execution, communication, and organization.

Key Success Metrics (KPIs)

Consistent and timely content publishing
Organized and accurate CRM management
Zero missed lead follow-ups or communication gaps
High responsiveness and engagement across platforms
Well-maintained operational systems and digital assets
Strong execution across multiple moving priorities

Why This Role Stands Out

Work directly with entrepreneurial leadership
High ownership and visibility across the business
Blend of:

Marketing
Operations
Executive support
Content coordination

Opportunity to improve systems and processes
Remote flexibility with strong growth potential
Exposure to modern marketing and automation tools

Interview Process

Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task / Coordination Exercise
Client Interview
Offer & Background Verification

Apply Now

If you:

Love operations and execution
Enjoy supporting founders
Thrive in startup environments
Can balance marketing, organization, and communication

This role is a strong fit for you.

Executive Marketing Coordinator - Operations Support