As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

265 Crittenden Blvd, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400990 Clin & Trans Science Institute

Work Shift:

UR - Day (United States of America)

Range:

UR URG 108 H

Compensation Range:

$24.91 - $34.87

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Under general supervision, the Financial Spec I, Clinical Trials provides administrative and transactional support for clinical research financial operations within OCR. The Financial Spec I, Clinical Trials assists with budget preparation and negoiation, payment tracking, data entry,calendar building and documentation related to clinical trial billing and reconciliation. This role is ideal for individuals developing foundational skills in research finance and looking to grow within the clinical research environment.

Reports to and is given direction by the Office of Clinical Research (OCR) Director and the Financial Services Manager, and is accountable to Investigators.

ESSENTIAL FUNCTIONS

Budget Development and Negoations– Assists with data collection and preparation for study budgets, coverage analyses, and financial documentation. Develops cost and time analysis for studies using established processes and in conjunction with investigators, department heads, and other stakeholders, and acquires all necessary approvals.
Data Entry and Calendar Building – Maintains financial information in CTMS and tracking tools. Builds study calendars, ensuring alignment with protocol requirements.
Invoice Preparation and Payment Monitoring – Prepares draft invoices, monitors receivables, and assists analysts with reconciliation activities. and assuring proper application of this data into the CTMS and (b) reconciling the study financial information in the CTMS to the study’s WorkDay account
Administrative Support and Communication – Provides routine communication and documentation support to investigators, study teams, and OCR financial staff.
Responsibility
Learning and Process Support – Participates in training, shadowing, and process improvement initiatives to gain knowledge of financial workflows and systems.
Other Duties as Assigned – Performs related work supporting OCR operations and professional development.

MINIMUM EDUCATION & EXPERIENCE

Bachelor’s degree in business, accounting, life sciences or a related field; or equivalent combination of education and experience required.
0–2 years of related experience in financial administration, healthcare, or research operation; or an equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

Attention to detail, organization, and time management; strong written and verbal communication;
Willingness to learn CTMS and financial systems.
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, eRecord, and database experience.
Proven ability to interact with all levels of faculty and staff in a professional manner.
Excellent interpersonal, presentation, analytical, and communication skills focused on customer service.
Shows initiative and resourcefulness in managing priorities and takes responsibility for accomplishing his/her own work.
Works collaboratively and maintains confidentiality of information at all times.
Proven writing skills highly desirable.

LICENSES AND CERTIFICATIONS

CLASP Certification within a year of being hired if not already certified

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.