Riverbed. Empower the Experience

Riverbed, the leader in AIOps for observability, helps organizations optimize their users’ experiences by leveraging AI automation for the prevention, identification, and resolution of IT issues. With over 20 years of experience in data collection and AI and machine learning, Riverbed’s open and AI-powered observability platform and solutions optimize digital experiences and greatly improve IT efficiency. Riverbed also offers industry-leading Acceleration solutions that provide fast, agile, secure acceleration of any app, over any network, to users anywhere. Together with our thousands of market-leading customers globally – including 95% of the FORTUNE 100 – we are empowering next-generation digital experiences. Learn more at riverbed.com

Position

Title: Operations & Office Administration Specialist

Location: Cluj-Napoca, Cluj

Pay Transparency: 75K to 90K Ron

Job Summary: The Operations & Office Administration Specialist is responsible for supporting the smooth day-to-day functioning of office operations, employee administration, recruiting coordination, facilities management, and selected finance and accounting activities. The role acts as a key point of contact for employees, managers, vendors, and external partners, ensuring administrative accuracy, operational continuity, compliance with internal processes and local requirements, and a positive workplace experience.

What you will do

HR & Employee Administration – Prepare and maintain employee documentation for new hires, salary and personal data addendums, employee files, payroll input reports, meal ticket orders, benefits enrollment, onboarding support, and administrative compliance documentation.
Employee Support & Coordination – Serve as a point of contact for employees on day-to-day administrative and workplace matters and collaborate with HR, Finance, hiring managers, vendors, and building administration to ensure smooth execution of operational processes.
Recruiting Coordination – Coordinate interview scheduling, support onsite interview planning, maintain candidate availability records, and track recruitment stages, offers, and feedback.
Finance & Administrative Support – Support primary accounting activities by processing invoices, preparing the Payment Worklist, reimbursement forms, monthly funding reports, and bank payment documentation, while maintaining accurate administrative and financial records.
Facilities & Workplace Operations – Oversee daily office operations, vendor coordination, security-related administration, maintenance scheduling, office supply and snack orders, fire drill coordination, cleaning services follow-up, and customs-related correspondence for international shipments.
Employee Experience & Engagement – Help maintain a productive and well-organized office environment and support employee engagement initiatives such as informal gatherings, team-building activities, and company events.

Key Competencies

Strong organizational and multitasking skills
Attention to detail and accuracy in documentation and reporting
Effective communication and stakeholder coordination skills
Ability to manage confidential information with discretion
Problem-solving and follow-up skills
Ability to work across administrative, operational, HR, and facilities-related processes

What makes you an ideal candidate

Min 4+ years of experience in office administration, operations support, employee administration, or a related field
Good understanding of administrative processes, records management, and document accuracy requirements
Experience supporting finance, invoice processing, or reimbursement-related activities is an advantage
Experience coordinating vendors, maintenance activities, and workplace services is an advantage
Proficiency in Microsoft Office tools and common business systems
Ability to manage multiple priorities in a dynamic environment

What we offer

Our employee benefits including flexible workplace policies, employee resource groups, learning and development resources, career progression pathways, and community engagement initiatives are some of the reasons why we have had great success in bringing in new talent. In addition, our global employee wellness programs are crafted to support the physical, emotional, and financial well-being of our employees.

Benefits & Perks vary by Country.

About Riverbed

With a 20-year history of innovation, Riverbed is agile and proven—and we continue to disrupt the market with differentiated solutions that help customers deliver secure, seamless digital experiences and accelerate enterprise performance. We are relentlessly customer-first: we listen, learn, and act with urgency to solve real problems and earn trust every day. We pair bold ideas with operational efficiency, simplifying how we work, focusing on what matters most, and delivering with quality and speed. Fueled by a will to win, we set ambitious goals, hold ourselves accountable, and raise the bar through measurable outcomes. At the center of it all are our people—bringing our best selves to work with a shared commitment to excellence, transparency, and open communication. We strive to be an inclusive, fair, and enjoyable workplace where respect and wellbeing are prioritized. We are committed to our people, partners, and customers while supporting the communities where we work and live. It’s the Power of WE that binds us together and drives high-impact success.

Riverbed is an equal employment opportunity/Affirmative Action (EEO/AA) employer and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability (including HIV and AIDS), mental disability, medical condition, pregnancy or child birth (including breast feeding), sexual orientation, genetics, genetic information, marital status, veteran status or any other basis protected by and in accordance with applicable federal, state and local laws.

Check us out on:www.riverbed.com@LifeAtRiverbed

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