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Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400045 Neurology - MC Admin M&D

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$23.06 - $32.29

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

With minimal direction and latitude for independent judgment, provides complex administrative support to research faculty in a fast-paced environment supporting academic and research initiatives. Responsible for providing general administrative support, including but not limited to, oversees operations and facilities of neurology space in the Kornberg Medical Research Building, general administrative support to research faculty and supportive laboratory staff, grant account reconciliation, space and equipment planning and information/data support. Required to anticipate needs, problem solve, and independently prioritize.

ESSENTIAL FUNCTIONS

Financial Management

Assists with monthly reconciliation, review of ledger reports and summaries of non-personnel expenditures and transactions, ensures compliance with policies, troubleshoots, and resolves discrepancies related to monthly reconciliation including salary distribution adjustment, undocumented expenditures, locate any missing documentation, and initiate corrective action in conjunction with neurology research and finance team. Responsible for electronic filing of financial documentation via neurology shared drives. Assists PIs and lab managers on administration/financial matters including PcardAssi purchases, regular and expedited POs and P2P system requirements including appropriate approvals and documentation requirements. Processes purchases, reimbursements, and travel expense reports for assigned PIs and staff through University systems, as required. Assists with development and implementation of revised workflows related to University financial system or process changes and ensures compliance within assigned areas.
Works with other departments on financial reconciliation and backup for PIs or graduate students who utilize funds from other departments.

Administrative

Provides administrative support to KMRB Faculty, laboratory staff and research coordinator teams within laboratories and offices in KMRB. Acts as primary contact for any on-site office or laboratory needs to ensure smooth functioning of Neurology research and office space. Assigns access for new employees to locked labs including door, wall swipe and key access. Schedule conference room requests and ensures access..
Provides administrative support, as described above, for non-KMRB Faculty and research staff who are not part of an existing Neurology Division.

Research Activities

Assist with the coordination and topic development of quarterly clinical coordinators meeting. Assist with development of a more concise process to aid in the expedition of a more timely study start-up for clinical trials. Assist with planning and set-up of quarterly research committee meetings. Assist with Neurology Experimental Therapeutics T32 tasks including: schedule meetings, sending reminders to trainees about important deadlines, assist the coordinators with various tasks.

Facilities

Assists with oversight of office renovations and facility maintenance. Serve as primary contact for facilities and environmental staff with work orders for lab area and 1st floor KRMB area. Actively participates in space and equipment surveys. Maintains and regularly updates the space survey as updates occur. Coordinate activities for cold storage (ultralow freezers, dry ice, liquid nitrogen delivery). Orders central supplies, support for the Xerox printer (paper, ink and maintenance) for the general office and lab staff
Works with Neuro IT to address computer-related matters. Assists with posting and emailing upcoming seminars, conferences and workshops. Notify lab managers of pertinent announcements. Shares mail responsibilities with CTN’s department (packages to the mail office, gathering and sorting mail for Neurology faculty and laboratory staff). Acts as the primary contact and communicator of any emergency preparedness efforts for office space and laboratories.

MINIMUM EDUCATION & EXPERIENCE

Bachelor's degree and 1 year of experience in a business operation or administrative role required
Experience working in a research laboratory setting preferred

KNOWLEDGE, SKILLS AND ABILITIES

Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
Strong time-management and organizational skills required
Excellent written and verbal communication skills required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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